Please refer to SHS Faculty for penalties for over-length work. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Applying for an EC using self-certification. Ifyou are still unhappy after the review, you. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances | University of South Wales HA We are not able to process ECs or respond to queries that are submtited by non-IOE students. You should receive a response withinone week of submitting the request for review. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. butler county election office phone number / . The Student Disability website has further information there. Our job is to make sure you feel supported every day. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Read about our Research Excellence Framework submissions and results. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Well keep you active in a way that works for you. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Your evidence will need to cover the full period for which you are requesting mitigation. Detail of where to submit the form are in your Student Handbook. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Extenuating circumstances - The University of Nottingham You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. /Tx BMC EMC endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). We provide opportunities for 300 staff and have an annual turnover of more . If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Step 2: gather the relevant evidence for your application. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. uM*\)+(. how to apply for extenuating circumstances ucl. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. wide range of UCL support services are available for you, too. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Source: Shutterstock This could be: More about You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. You should receive a response withinone week of submitting the request for review. You will receive a written response as soon as possible. Police/crime report (a crime number on its own isnotacceptable). You can make an EC claim through Portico. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. What would you like the Union to do? Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. What falls under extenuating circumstances? You can find the full enhanced Extenuating Circumstances procedure here. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ All Extenuating Circumstances claims must now be submitted on Portico. Source: Shutterstock. We are improving our three campuses for people to study, work and live. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. how to apply for extenuating circumstances ucl Make sure that you know what you need to submit and the deadline for submitting claims. exams) to the next assessment period. b`bd`a`%iHg`> UCL is yours, soshape it. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Compiling the relevant documents and information can help speed your application along. You will also be notified of the outcome of your claim via Portico. %PDF-1.6 % Take a look in your student handbook to find the extenuating circumstance procedure. /Tx BMC We are committed to providing extensions to these important partners in the application process as well should the need arise. Raise an Extenuating Circumstances claim via the Student Enquiry Centre hbbd```b``K@$Xa7X)"+! After that, it is your work, and we normally see it only in our capacity as examiners. It is a charity with over 48,000 members. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Any claims submitted after the assessment has started must be accompanied by evidence. Appendices should be kept to a minimum and should not be used to get round the word limit. You can find further details in UCL's Self-Certification Policy. %%EOF those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Then youll know where you are and how best to proceed with the assignments involved. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ EMC UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Work will not be accepted by email. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. endstream endobj 448 0 obj <>stream You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Letter from your doctor or medical practitioner). Self-certified ECs: No earlier than 2 weeks before the deadline. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. What are extenuating circumstances for financial aid? Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Not submit your assessment at the usual time, but have an opportunity . Here are three students sharing their experiences of applying for financial support from us. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. EMC UCL extends Extenuating Circumstances allowance as part of 'no Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). This step-by-step guide will clarify how to do that. If the request is accepted, the student may be granted an extension. Your evidence will need to cover the full period for which you are requesting mitigation. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Extenuating Circumstances'? If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. This would bring us to equal standing with UCL clubs and societies. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. You must submit your late evidence no more than four weeks after submitting your EC application. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). EMC Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Third-year student, Iris, recently received an emergency grant, hear what the process was like . UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Oxford foundation year 2023 - The Student Room Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. This year, students will be allowed to self-certify (apply without formal proof) for an EC . endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Your evidence will need to cover the full period for which you are requesting mitigation. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Extenuation Procedures | University of East London Extenuating circumstances - University of Plymouth If you are still unable to meet the deadline you must submit a conventional EC. If you self-certify then you should hear 1-2 working days. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You may wish to start by speaking with your personal tutor. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If your ECs are submitted late, your evidence should help to explain the delay. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . You can only defer time-limited assessments (e.g. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). PREPARE. You will usually find this in your Handbook, or ask yourDepartmentalTutor. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. e.g. SeeSection 1.5: Providing Supporting Evidence. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. and must cover the full period for which you are requestingmitigation. References in the text should be in the author/date (Harvard) format. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. how to apply for extenuating circumstances ucl. Bereavement: You will be required to provide a death certificate. If you're struggling with situations beyond your control, extenuating circumstances could help. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream If you do not submit the requested evidence, your claim will normally be rejected. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. SeeSection 2.7: Self-Certification. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Please be patient. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity.

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